Create event schedules and populate those events with resources
Article Content
This article covers the following topics. Click on the topic to go to that section of the article.
Introduction to Events
- The ability to import CSV files to create new schedules
- The ability to upload resources related to the event for student and faculty users
- The ability to copy existing events into a new draft schedule (including mapped curriculum tags, event descriptions and instructions, event resources, etc.)
- The ability to easily create recurring events
- The ability to create parent child links between repeated recurring events (e.g., 10 small groups all doing the same thing) to create accurate reports about event types and durations across a course
- The ability to group events in a unit within a course
Elentra also supports rotation scheduling, and granular clinical event scheduling, which are contained within the Clinical Experience module. Communities can also have community events, which are configured within a Community.
Permissions
Create & Manage Events:
Medtech: Admin
Staff: Admin
Staff: PCoordinator
Faculty: Admin
Edit Events wherein the user is assigned as a lecturer or course director in the containing course:
Faculty: Director
Faculty: Lecturer
Resident: Lecturer
All other permission levels have read only access (the learner view) to events
Pre-Conditions
Prior to creating learning events in Elentra, you must have the following components built:
- Organization
- Curriculum layout & period
- Course(s)
- Faculty users; assigned to relevant courses
- Learner users; assigned as course audiences
- Learning Event Types configured in System Settings
In order to utilize all aspects of the Events module, you may also need the following components to be built in Elentra:
- Course groups configured in the course to use in the audience of the event
- Locations added to the Manage Locations module
- Your lecture capture software integrated and configured in System Settings and on the course it is to be used in
- Buildings and rooms configured in Manage Locations if you wish to enable the lecture capture feature on events
- Card readers set up to use with the Kiosk mode when taking event attendance
- Resources (e.g., lecture notes, handouts, etc.) ready and available for upload to events
- The event schedule finalized at your institution
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Database Settings
Database Setting | Description |
events_recently_updated_offset | Can be used to change the time used to define if events are considered recently updated. The default time is 48 hours. |
calendar_excluded_days_events | Control which days of the week are displayed on the calendar view of events on the Events tab |
calendar_start_on_monday_events | Control which days of the week are displayed on the calendar view of events on the Events tab |
LEARNING_EVENT_MIN_DURATION | Controls the minimum duration of a learning event. |
LEARNING_EVENT_MAX_DURATION | Controls the maximum duration of a learning event. |
LEARNING_EVENT_DEFAULT_DURATION | Controls the default duration of a learning event. |
box_api_token | Required for an optional integration with box.com to allow users to add event resources from a box.com account. |
box_api_token_expiry | Required for an optional integration with box.com to allow users to add event resources from a box.com account. |
events_freetext_objectives_enabled
|
Controls whether you include a large free text box on a learning event page where event administrators/teachers can type in objectives. (Note, text entered in this free text area has limited reporting options.) |
event_objectives_filter_by_course
|
Controls whether the curriculum tag selector on an event page is pre-filtered to show the tags assigned to the course. |
events_resource_require_time_estimate
|
Controls whether or not to allow event administrators/teachers to indicated estimated time to complete event resources. |
events_resource_display_time_estimate
|
If event resources include time estimates, controls whether you want to show those estimates in the learner view of the event. |
event_resource_requirement_labels
|
Allows you to easily rename the labels applied to event resources so you can change them from the default of 'optional' and 'required'. |
events_resource_bulk_upload
|
Allows you to add a Feedback Form type resource to multiple learning events at once. Enabled by default. |
events_resource_access_code_default
|
Allows you to optionally require an access code to complete a Feedback Form resource added in bulk. Disabled by default. |
events_resource_allow_no_timeframe
|
|
tbl_enabled
|
Controls whether the TBL module in Elentra is active or not. If enabled, users will see option to set an event as TBL. |
events_teaching_minutes_enabled
|
Allow event admin to enter information about the number of minutes a teacher taught in an event (improves accuracy of some reports) |
events_teaching_minutes_self_edit_enabled | Allow faculty to adjust the minutes taught per event |
events_discussions_enabled
|
Controls whether you show the Discussion and Comments section at the bottom of every event page. |
event_recurring_fields_edit
|
Allows you to preset which fields will be checked off by default when editing an event series. |
event_recurring_fields_content
|
Allows you to preset which fields will be checked off by default when editing an event series. |
location_attendance_active | Controls whether you are using geolocation for attendance to have learners self-report their attendance. |
reservation_enabled
|
Use this option if you wish to use Elentra in conjunction with a room reservation tool. Note there are additional database settings to go with this. |
show_personal_meeting_links
|
Use this option is you wish to automatically supply a online meeting url for all events. Note there are additional database settings that go with this. |
events_default_color
|
allows you to set a default color for events added to the calendar, can help with school branding |
events_limit_color_update_trigger
|
used to control whether events with recently added or updated links change color |
microsoft_teams_enabled
|
Enable to allow for integration with Microsoft Teams |
microsoft_teams_event_sync_limit |