Create and distribute learner assessments & faculty evaluation items
Article Content
This article covers the following topics. Click on the topic to go to that section of the article.
- Introduction to Assessment and Evaluation
- Permissions Overview
- Assessment & Evaluation Pre-Conditions
- Faculty & Learner Resources
- Database Settings
Introduction to Assessment & Evaluation
The Assessment & Evaluation Module in Elentra is predominantly used to assess learner performance in a clinical environment, and provide multiple user groups with the ability to evaluate faculty, courses/programs, and other activities within the context of your organization. The module allows users to build survey like forms and deliver them to a group of users to complete.
Features of the module include:
- Create & manage scales and assessment response categories for use across your organization
- Create form items, forms, & configure form distribution methods
- Manage assigned forms from the administrator, faculty, and learner view
- Report on the results & completion rate of forms
- Connect forms to gradebook assessments to automatically grade the form and collect the grade in the associated gradebook.
Note: Elentra makes a distinction between the words assessment and evaluation.
- Assessment: If a form is used to assess learners, it's an assessment.
- Evaluation: If a form is used to evaluate courses/programs, faculty, learning events, rotations, etc. it is an evaluation.
It is important to understand this distinction because when setting up a delivery method (a distribution) for a form different options will be presented in the set up.
Permissions Overview
Create Scales:
Medtech: Admin
Create & Edit Form Items & Forms:
Medtech: Admin
Staff: Admin
Staff: PCoordinator
Faculty: Admin
Faculty: Director
Create & Edit Distributions:
Medtech: Admin
Staff: Admin
Staff: PCoordinator
Faculty: Admin
Faculty: Director
Assessment & Evaluation Pre-Conditions
In order to use all features of the Assessment & Evaluation module, the following components must be built within Elentra:
- Set up your Organization (all the following steps are required per Organization)
- Upload the admin, faculty & student users in the Manage Users module
- Create Curriculum Layouts & Periods
- Create courses within the above curriculum layouts
- Enroll students in their course/program (course audience)
Faculty & Learner Resources
Database Settings
| Database Setting | Description | Default Setting |
| flagging_notifications | ON | |
|
include_name_in_flagged_notifications
|
Defines whether or not to include names of users in prompted response notifications in A&E items
|
ON
|
| enable_prompted_responses_comments_and_reviews |
Controls the visibility of a Prompted Responses tab for staff and faculty users who receive prompted response notifications.
|
OFF
|
| unauthenticated_internal_assessments |
Impacts email notifications sent to assessors. If enabled, allows distributed assessments to be completed by internal assessors without logging in via a unique hash provided via email
|
OFF
|
| disable_distribution_assessor_notifications |
This goes hand in hand with unauthenticated_internal_assessments and enable_distribution_assessor_summary_notifications. When using unauthenticated distribution assessments, you probably want an single summary email with a link to each task rather than an email for each new task. This disables the per-task reminders.
|
OFF
|
| enable_distribution_assessor_summary_notifications |
This adjusts the emails for distribution assessments to have a nightly summary of all new tasks, and then a weekly summary of tasks that are still incomplete.
|
OFF
|
| assessment_tasks_show_all_multiphase_assessments | OFF | |
| assessment_delegation_auto_submit_single_target |
On by default, controls whether or not a page will auto submit when there is a single target in a delegation task
|
ON
|
|
assessment_display_tasks_from_removed_assessors
|
When enabled, will display assessment tasks from assessors that have been removed from the distribution
|
ON
|
|
assessment_triggered_by_target
|
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
|
ON
|
|
assessment_triggered_by_assessor
|
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
|
ON
|
|
assessment_method_complete_and_confirm_by_pin
|
For adhoc distributions only, controls the available form completion method. Enabled by default.
|
ON
|
|
assessment_method_send_blank_form
|
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
|
ON
|
|
evaluation_data_visible
|
Can be used to restrict users from opening individual, completed evaluation tasks. If turned on, it allows staff:pcoordinator and faculty:director to access evaluation responses.
|
OFF
|
|
show_evaluator_data
|
Can be used to hide names of evaluators from distribution progress reports, the Admin > A&E Dashboard, and reports. If enabled, it allows staff:pcoordinator and faculty:director to see evaluator name (if disabled, it will say "Confidential" as the name)
|
OFF
|
|
cbme_ondemand_start_assessment |
Displays the "Initiate Assessment/Evaluation" button on Learner & Faculty dashboard. |
ON
|
|
cbme_ondemand_start_assessment_shortcut_button |
Optional, if selected a short cut icon will be displayed to learner in their cbme dashboard beside corresponding EPAs |
ON |
|
cbme_ondemand_start_assessment_add_assessor |
Optional, if selected you will have the ability to add new assessors. |
OFF |
|
cbme_ondemand_start_assessment_director_as_staff_workflow |
Toggle whether faculty directors get the staff workflow view. Default is off (0) - all faculty get the faculty workflow view |
OFF |
|
cbme_ondemand_start_assessment_replace_admin_trigger |
To toggle whether the “Trigger Assessment” button on /admin/assessments gets switched over to use the workflow view. Default is off (0). |
OFF |
|
cbme_ondemand_expiry |
Enable to apply an expiry date for tasks generated from on demand workflows. |
ON |
|
cbme_ondemand_expiry_offset |
If cbme_ondemand_expiry is in use, define the period of time after which an on demand task will expire. |
+7 days |
|
cbme_ondemand_expiry_workflow_shortnames |
If cbme_ondemand_expiry is in use, define which workflow types it applies to. |
[none] |
|
cbme_assessment_form_embargo |
For organizations with CBME enabled, the option allows you to hide rubric forms until certain conditions are met. |
OFF |