Introduction to Assessment & Evaluation

Create and distribute learner assessments & faculty evaluation items

 

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This article covers the following topics. Click on the topic to go to that section of the article.


Introduction to A&E

The Assessment & Evaluation Module in Elentra is used to assess learner performance in a clinical environment, and provide multiple user groups with the ability to evaluate faculty, courses/programs, and other activities within the context of your organization. Features of the module include:

  • Create & manage scales and assessment response categories for use across your organization
  • Create form items, forms, & configure form distribution methods
  • Manage assigned forms from the administrator, faculty, and learner view
  • Report on the results & completion rate of forms
  • Connect forms to gradebook assessments

Assessment vs. Evaluation: In Elentra, if a distribution is to assess learners, it's an assessment. If it is to evaluate courses, faculty, learning events, etc. it is an evaluation. Return to Article Content Section Image Beveled v1


 

Permissions Overview

Create Scales:
Medtech: Admin

Create & Edit Form Items & Forms:
Medtech: Admin
Staff: Admin
Staff: PCoordinator
Faculty: Admin
Faculty: Director

Create & Edit Distributions:

Medtech: Admin
Staff: Admin
Staff: PCoordinator
Faculty: Admin
Faculty: Director

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A&E Pre-Conditions

In order to use all features of the Assessment & Evaluation module, the following components must be built within Elentra:

  1. Set up your Organization (all the following steps are required per Organization)
  2. Upload the admin, faculty & student users in the Manage Users module
  3. Create Curriculum Layouts & Periods
  4. Create courses within the above curriculum layouts
  5. Enroll students in their course/program (course audience)
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Database Settings

Database Setting Description
flagging_notifications  
include_name_in_flagged_notifications
Defines whether or not to include names of users in prompted response notifications in A&E items
enable_prompted_responses_comments_and_reviews
Controls the visibility of a Prompted Responses tab for staff and faculty users who receive prompted response notifications.
unauthenticated_internal_assessments
Impacts email notifications sent to assessors. If enabled, allows distributed assessments to be completed by internal assessors without logging in via a unique hash provided via email
disable_distribution_assessor_notifications
This goes hand in hand with unauthenticated_internal_assessments and enable_distribution_assessor_summary_notifications. When using unauthenticated distribution assessments, you probably want an single summary email with a link to each task rather than an email for each new task. This disables the per-task reminders.
enable_distribution_assessor_summary_notifications
This adjusts the emails for distribution assessments to have a nightly summary of all new tasks, and then a weekly summary of tasks that are still incomplete.
assessment_tasks_show_all_multiphase_assessments  
assessment_delegation_auto_submit_single_target
On by default, controls whether or not a page will auto submit when there is a single target in a delegation task
assessment_display_tasks_from_removed_assessors
When enabled, will display assessment tasks from assessors that have been removed from the distribution
cbme_ondemand_start_assessment  
cbme_ondemand_start_assessment_shortcut_button
If selected a short cut icon will be displayed to learner in their cbme dashboard beside corresponding EPAs
cbme_ondemand_start_assessment_add_assessor
If selected you will have the ability to add new assessors. By default these added assessor will be stored in the cbl_external_assessors table. If you want the added assessor to be an internal user you must also merge ME-1434 to get this complete feature
cbme_ondemand_start_assessment_director_as_staff_workflow
Toggle whether faculty directors get the staff workflow view. Default is off (0) - all faculty get the faculty workflow view
cbme_ondemand_start_assessment_replace_admin_trigger
To toggle whether the “Trigger Assessment” button on /admin/assessments gets switched over to use the workflow view. Default is off (0).
cbme_ondemand_expiry
Enable to apply an expiry date for tasks generated from on demand workflows.
cbme_ondemand_expiry_offset
If cbme_ondemand_expiry is in use, define the period of time after which an on demand task will expire.
cbme_ondemand_expiry_workflow_shortnames
If cbme_ondemand_expiry is in use, define which workflow types it applies to.
cbme_assessment_form_embargo
For organizations with CBME enabled, the option allows you to hide rubric forms until certain conditions are met.
assessment_triggered_by_target
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
assessment_triggered_by_assessor
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
assessment_method_complete_and_confirm_by_pin
For adhoc distributions only, controls the available form completion method. Enabled by default.
assessment_method_send_blank_form
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
housing_distributions_enabled
 
clerkship_housing_department_id
 
evaluation_data_visible
Can be used to restrict users from opening individual, completed evaluation tasks
show_evaluator_data
Can be used to hide names of evaluators from distribution progress reports, the Admin > A&E Dashboard, and reports.

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