Create and distribute learner assessments & faculty evaluation items
Article Content
This article covers the following topics. Click on the topic to go to that section of the article.
Introduction to A&E
The Assessment & Evaluation Module in Elentra is used to assess learner performance in a clinical environment, and provide multiple user groups with the ability to evaluate faculty, courses/programs, and other activities within the context of your organization. Features of the module include:
- Create & manage scales and assessment response categories for use across your organization
- Create form items, forms, & configure form distribution methods
- Manage assigned forms from the administrator, faculty, and learner view
- Report on the results & completion rate of forms
- Connect forms to gradebook assessments
Assessment vs. Evaluation: In Elentra, if a distribution is to assess learners, it's an assessment. If it is to evaluate courses, faculty, learning events, etc. it is an evaluation.
Permissions Overview
Create Scales:
Medtech: Admin
Create & Edit Form Items & Forms:
Medtech: Admin
Staff: Admin
Staff: PCoordinator
Faculty: Admin
Faculty: Director
Create & Edit Distributions:
Medtech: Admin
Staff: Admin
Staff: PCoordinator
Faculty: Admin
Faculty: Director
A&E Pre-Conditions
In order to use all features of the Assessment & Evaluation module, the following components must be built within Elentra:
Database Settings
Database Setting | Description |
flagging_notifications | |
include_name_in_flagged_notifications
|
Defines whether or not to include names of users in prompted response notifications in A&E items
|
enable_prompted_responses_comments_and_reviews |
Controls the visibility of a Prompted Responses tab for staff and faculty users who receive prompted response notifications.
|
unauthenticated_internal_assessments |
Impacts email notifications sent to assessors. If enabled, allows distributed assessments to be completed by internal assessors without logging in via a unique hash provided via email
|
disable_distribution_assessor_notifications |
This goes hand in hand with unauthenticated_internal_assessments and enable_distribution_assessor_summary_notifications. When using unauthenticated distribution assessments, you probably want an single summary email with a link to each task rather than an email for each new task. This disables the per-task reminders.
|
enable_distribution_assessor_summary_notifications |
This adjusts the emails for distribution assessments to have a nightly summary of all new tasks, and then a weekly summary of tasks that are still incomplete.
|
assessment_tasks_show_all_multiphase_assessments | |
assessment_delegation_auto_submit_single_target |
On by default, controls whether or not a page will auto submit when there is a single target in a delegation task
|
assessment_display_tasks_from_removed_assessors
|
When enabled, will display assessment tasks from assessors that have been removed from the distribution
|
cbme_ondemand_start_assessment | |
cbme_ondemand_start_assessment_shortcut_button
|
If selected a short cut icon will be displayed to learner in their cbme dashboard beside corresponding EPAs
|
cbme_ondemand_start_assessment_add_assessor
|
If selected you will have the ability to add new assessors. By default these added assessor will be stored in the cbl_external_assessors table. If you want the added assessor to be an internal user you must also merge ME-1434 to get this complete feature
|
cbme_ondemand_start_assessment_director_as_staff_workflow
|
Toggle whether faculty directors get the staff workflow view. Default is off (0) - all faculty get the faculty workflow view
|
cbme_ondemand_start_assessment_replace_admin_trigger
|
To toggle whether the “Trigger Assessment” button on /admin/assessments gets switched over to use the workflow view. Default is off (0).
|
cbme_ondemand_expiry
|
Enable to apply an expiry date for tasks generated from on demand workflows.
|
cbme_ondemand_expiry_offset
|
If cbme_ondemand_expiry is in use, define the period of time after which an on demand task will expire.
|
cbme_ondemand_expiry_workflow_shortnames
|
If cbme_ondemand_expiry is in use, define which workflow types it applies to.
|
cbme_assessment_form_embargo
|
For organizations with CBME enabled, the option allows you to hide rubric forms until certain conditions are met.
|
assessment_triggered_by_target
|
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
|
assessment_triggered_by_assessor
|
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
|
assessment_method_complete_and_confirm_by_pin
|
For adhoc distributions only, controls the available form completion method. Enabled by default.
|
assessment_method_send_blank_form
|
For adhoc distributions only, controls whether or not a target can initiate a form. Enabled by default.
|
housing_distributions_enabled
|
|
clerkship_housing_department_id
|
|
evaluation_data_visible
|
Can be used to restrict users from opening individual, completed evaluation tasks
|
show_evaluator_data
|
Can be used to hide names of evaluators from distribution progress reports, the Admin > A&E Dashboard, and reports.
|