Elentra offers several ways to manage faculty evaluations
Tip: Use the distribution copy tool to reduce your workload.
Depending on how your organization requires faculty evaluations to be completed, you might rely on different distribution methods. For example:
- An event-based distribution that asks all learners in attendance to evaluate the instructor of the event
- A date-based distribution where learners are asked to evaluate a number of targets across a pool of options or a list of specific targets
- Use a delegation (date-range or rotation-based) to send tasks to an intermediary who will send them to the appropriate users when that information is known.
The benefits to using distributions are that tasks are clearly defined for learners and administrators can use a distribution progress report to quickly see who has and hasn't completed their tasks.
Faculty users with no Elentra account
If your organization relies on external assessors/instructors/preceptors (i.e., users who do not have full accounts in Elentra), please note that you can add external users as targets when configuring distributions. Doing so requires entry of their first and last name and email address the first time an external member is created. After that you'll be able to select their name from a list of external members. See more information about External Assessors here.
On-Demand Workflows
Allow learners to initiate evaluations on their own using on-demand workflows
If you want to allow learners to initiate evaluations of faculty on an as needed basis you can use on-demand workflows. A benefit of this approach is that it requires very little administrative effort to set up. Once forms exist, learners can access them as required. This feature is traditionally used be CBE-enabled organizations, but can be utilized by non-CBE organizations within Elentra. For more information, see our Knowledge Base Article for On-Demand Workflows.
Note: If a learner initiates a form using a Faculty Evaluation workflow, they will be able to access a complete list of all faculty stored in Elentra.
- This approach requires that learners take responsibility for generating their own tasks and does not guarantee that they will evaluate every faculty member you might want to be evaluated.
- Learners are able to initiate a task on a external target (i.e., an instructor who does not have a full Elentra account).
- To report on learner completion of tasks you will have to rely on the Admin > A & E Dashboard or the Form Responses Report (there will be on distribution progress report).
- Faculty Evaluation workflows can be applied to any type of form permissioned to a course to allow learners to initiate the form on-demand. Note that you can not set up faculty evaluation or rotation evaluation workflows to allow faculty or staff to evaluate faculty or rotations.
Tip: For information about the option learners may see to immediately release completed faculty evaluations to the target, see the Knowledge Base article here.