The Curriculum Inventory Report can be used to submit your organization's information to the AAMC curriculum portal.
Article Content
This article covers the following topics. Click on the topic to go to that section of the article.
External Reporting Overview
Note: Before using your curriculum inventory reporting, it is recommended that you map your event types and assessment methods (aka assessment characteristics) to the MedBiquitous taxonomies. If you don't do this, unmapped event types will be excluded from the report and unmapped assessments will be reported as Exam - Institutionally Developed, Written/Computer-based.
You can review an organization's Event Types and Assessment Characteristics via Admin>System Settings. More information can be found in the System Settings help module.
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Navigate to Admin>System Reports.
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Scroll down to External Reports and click AAMC Curriculum Inventory Reporting.
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Click Create New Report.
- Complete the required information, noting the following:
- Reporting Period: There is no user interface to configure the reporting period.
- Report Title: This will be the display name in the list of reports in Elentra.
- Academic Levels: Indicate the curriculum layouts to be included in the report. When you provide the id of a proxy learner the system will only pull events for which that learner is an audience member.
- Click Create New Report.
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Navigate to Admin>System Reports.
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Scroll down to External Reports and click AAMC Curriculum Inventory Reporting.
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Click on the title of the report you wish to view.
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Click Save XML.
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Save the file.
- Upload file to the appropriate location.
This page is intended to outline the configuration and setup requirements for an Elentra organization to generate compatible AAMC CI reports for submission via the AAMC CI Portal.
Current supported version of the Medbiquitious CI Standard: V. 10
The AAMC encourages participitating schools to it regularly report on the school’s offered curriculum (Curriculum Inventory) by submitting a generated curriculum data file.
Schools may generate this file a number of ways, including:
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Using an in house system to create the file
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Using a vendor supplied curriculum management system to create the file
Schools may submit the file a number of ways, including:
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Using an in house system to automatically upload the file to the AAMC
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Having the vendor upload the file on behalf of the school using the AAMC Vendor CI Portal
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The school themselves uploading the file using the AAMC CI Portal
The submitted curriculum data file is of XML file type.
References
Setup and Configurations
To generate AAMC CI Reports, Elentra requires that the Organization containing the information to export have certain AAMC required fields set in the Organization settings:
Curriculum Mapping and Hierarchy
AAMC Physician Competencies Reference Set (PCRS) Mapping
The AAMC CI report requires that Program Level Curriculum Tags (referred to as Learning Objectives by the AAMC) used and set in Elentra are mapped to a corresponding AAMC Curriculum Tag. By default, the AAMC Curriculum Tag Set is included by default, labelled AAMC Physician Competencies Reference Set.
In addition, the mapping must be done from the domain level AAMC Curriculum Tag (lowest level Curriculum Tags in Elentra).
Mapping MUST be done FROM the AAMC Curriculum Tag Set. That is, this AAMC Curriculum Tag Set selected, then for each low level item, mapped to the Curriculum Tags assigned to the Courses outputted in the report.
Note: Ensure that NO Map Version is selected. Elentra will not output Curriculum Tags if mapping is done using a Map Version.
Curriculum Hierarchy Overview
The AAMC also strongly recommends that a three level hierarchy exist, and as above, AAMC domain level Curriculum Tags (i.e. AAMC PCRS) as follows:
Note: Not having the three level hierarchy underneath the AAMC PCRS will generate a valid CI file that passes AAMC validation, however the generated AAMC validation report will be missing certain data.
Curriculum Hierarchy Setup
The above mentioned Curriculum Hierarchy can be setup in Elentra in two ways:
1. Individual Curriculum Tag Sets
Individual Curriculum Tag Sets can be created in Elentra, and the containing Curriculum Tags Mapped from the Curriculum Tag Set containing the Program Objectives, to the Curriculum Tag Set containing the Course Objectives, to the Curriculum Tag Set Containing the Event Objects
The resulting Curriculum Tag Mapping Report may then look like the following, where each of the bottom three levels corresponding to a single Program Objective mapped to a Course Objective mapped to an Event Objective, as examples.
2. Hierarchy Built into Single Curriculum Tag Set
Alternately, the hierarchy can be built into a single Curriculum Tag Set, for example:
In the above example, Application of Basic Sciences would be a single Program Objective, ‘ME1.1 Homeostatis & Dysregulation’ a single Course Objective, and ‘ME1.1a’ an Event Objective
Once the Curriculum Map Hierarchy is setup, Courses and Events should be assigned the required objectives. Curriculum Tag Sets for Courses and Events should only be set for those specifically.
Curriculum Tag Sets are outputted to the AAMC CI Report and assigned only one of the following categories:
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Program-level-competency: If the parent Curriculum Tag Set was selected as a ‘Program Level Objective’ OR if the individual Curriculum Tags in the CompetencyObject was mapped from an AAMC PCRS Curriculum Tag
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Sequence-block-level-competency: Not a program-level-competency, and the Curriculum Tag was assigned to the Course (whether or not it was assigned to an Event)
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Event-level-competency: Not a program-level-competency or a sequence-block-level-competency, and the Curriculum Tag was assigned to an Event but not to any Course
Therefore, if a Course Level Objective Curriculum Tag was assigned to both Courses and Events, it will only be set a category of sequence-block-level-competency. Although this type of issue will pass AAMC validation, the generated report will not contain the required information mapping Events to a Learning Objective if the Event is not associated to an Event Level Objective, and if that Objective is not mapped from a Course Level Objective, and if that Course Level Objective is not mapped from a Program Level Objective, as described above in the Curriculum Hierarchy section.
Course Objectives are set in the Curriculum Tags section of Course Administration. From this view, any Curriculum Tag can be assigned as a Course Objective:
Event Objectives
Event Objectives are set in the Curriculum Tags section of Event Administration. From this view, any Curriculum Tag can be assigned as an Event Objective:
Note: On first use, the Filter for the Curriculum Tag Set menu may be set to Course, which limits the selection of Curriculum Tag Sets to those set in as Course Objectives only. This filter must be cleared to allow selection of Event Objectives from other Curriculum Tag Sets not set for the Course (i.e. if the Program-Course-Event hierarchy consists of multiple Curriculum Tag Sets).
Event Medbiquitous Methods
Elentra can assigned three types in Medbiquitous Methods when writing data to the AAMC CI report for each Event.
Instructional Method:
- Mapped for each Elentra Event Type, such that the Instructional Method written for the Event in the CI report corresponds to that set for the Event’s Event Type in Elentra.
- Results in the Event containing sub element ‘InstructionalMethod’ for each Medbiquitous Instructional Method for each of the Event’s Event Types.
- Mapped for each Elentra Gradebook Assessment Characteristic if gradebook assesments are assigned to the Event, otherwise may be set manually for each Event
- Results in the Event containing sub element ‘AssessmentMethod’ for of the Event’s selected or assigned Medbiquitous Assessment Methods.
- Set manually for each Event
- Results in the Event containing sub element ‘ResourceType’ for each selected Medbiquitous Resource Method.
Medbiquitous Methods can be viewed, and the Assessment and Resource Methods set manually, in the Elentra Event Content page:
Note: One of Instructional or Assessment Method is required for the Event to be written to the AAMC CI Report.
If a Learning Event has:
- Event Type mapped to a Medbiquitous Instructional Method AND
- No Assessment Method assigned THEN
- Then it will appear in the AAMC CI Report with only an Instructional Method
If a Learning Event has:
- Event Type NOT mapped to any Medbiquitous Instructional Method AND
- Assessment Method assigned THEN
- Then it will appear in the CI Report with only an Assessment Method
- Event Type mapped to a Medbiquitous Instructional Method AND
- Assessment Method assigned THEN
- Then it will appear in the CI Report with BOTH an Instructional Method and Assessment Method
Event Assessment Methods
Elentra has two ways in which an Assessment Method is set in the AAMC CI report for an Event:
- If a Gradebook Assessment is assigned to a Learning Event, then:
- The AAMC CI report will contain the Event with the Assessment Method set to that mapped for the Gradebook Assessment set Characteristic
- The Event Title in the AAMC CI report will contain the Assessment’s Name instead of the Event Title
- Any Assessment Methods set in the Event’s Content page will be added to the AAMC CI report for the Event as additional Assessment Methods
- If no Gradebook Assessment is assigned to a Learning Event, then:
- Any Assessment Methods set in the Event’s Content page will be added to the AAMC CI report for the Event as additional Assessment Methods
Report Generation
Elentra AAMC Report Generation Process
The Elentra platform allows the AAMC CI report to be generated by selecting Admin>System Reports>AAMC Curriculum Inventory Reporting, which opens the following page:
Selecting to create a new report displays the following:
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Field
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Description
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Required?
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Reporting Period
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Auto generated to display four calendar year periods, each from July 1st to June 30th, where the first year is calculated as follows, the the other three period being for the previous years before it:
If the current month is before July
First Period = July 1st in Previous Year to June 30 Current Year
After July:
First Period = July 1st in Current Year to June 30 Next Year
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Y
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Report Title
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Title of report being generated. Outputed to the Report itself (Title element), and displayed for the Report in the above AAMC Curriculum Inventory Reports pages
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Y
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Report Description
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Description of report being generated. Outputed to the Report itself (Description element), and displayed for the Report in the above AAMC Curriculum Inventory Reports page
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N
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Supporting Link
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Supporting Link describing the Curriculum. Outputed to the Report itself (SupportingLink element).
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N
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Academic Levels & Learners
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Used to select a representative learner for each academic level. Courses and Events assigned to the representative learner will be exported to the report generated, for the selected academic level (i.e. curriculum period).
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Y
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Program Level Objectives
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Selected curriculum tag sets as program level objectives will include them (if also selected in 'Allowed Curriculum Tag Sets' as program level objectives in the generated report, i.e. corresponding Competency Object containing a Category attribute 'program-level-competency')
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N
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Allowed Curriculum Tag Sets
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Used to limit what curriculum tag sets are included in the report as objectives. Selected curriculum tag sets must contain curriculum tags mapped FROM ALL AAMC Curriculum Tags (i.e. AAMC Physician Competencies Reference Set).
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N
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The generate AAMC CI XML Report will contain the following elements:
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Element
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Description
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CurriculumInventory
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Top level element. Must be the only top level element and contain the attributes indicating specific versions.
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ReportID
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Contains a uniquely generated identifier for the generate report
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Institution
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Contains attributes describing the institution generating the report:
InstitutionName: Contains the set organization’s ‘AAMC Institution Name’ in System Settings
InstitutionID: Contains the set organization’s ‘AAMC Institution ID’ in System Settings
Address: Contains the set organization’s address in System Settings
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Program
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Contains sub elements for describing the Program
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Program/ProgramName
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Contains the set organization’s ‘AAMC Program Name’ in System Settings
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Program/ProgramID
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Contains the set organization’s ‘AAMC Program ID’ in System Settings
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Title
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Report title as set in the AAMC CI report generation form
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ReportDate
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Date the report was generated
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ReportingStartDate
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Start date of the selected Reporting Period
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ReportingEndDate
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End date of the selected Reporting Period
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Language
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Report language. Set to ‘en-us’ by default in the Elentra database for each created report.
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Description
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Report description as set in the AAMC CI report generation form
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SupportingLink
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Supporting link as set in the AAMC CI report generation form
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Events
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Contains sub elements for each Event included in the report, corresponding to the Events assigned to the selected representative learner in the AAMC CI report generation form
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Event
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Contains an attribute for a Learning Event’s ID, and sub elements describing the Learning Event.
Note: The ID will be in one of the following formats: - E#: Single occurrence of this Event where # corresponds to
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Event/Title
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Learning Event’s Title
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Event/EventDuration
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Learning Event’s Duration, as set in the Learning Event’s Content page (Duration field)
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Event/Description
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Learning Event’s Description, as set in the Learning Event’s Content page
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Event/Keyword
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MeSH keyword assigned to the Event in the Learning Event’s Content page
Note: To be able to set Keywords to Events, ensure the optional Course keywords feature has been enabled by following the steps outlined here.
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Event/CompetencyObjectReference
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Contains a reference to a CompetencyObject in the AAMC CI file under element Expectations. Competency Objects correspond to Curriculum Tags. Event/CompetencyObjectReference therefore refer to Curriculum Tags assigned to Events in the Learning Event’s Content page
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Event/ResourceType
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Medbiquitous Resource Code corresponding to set Medbiquitous Resources in the Learning Event’s Content page
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Event/InstructionalMethod
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Medbiquitous Instructional Method corresponding to assigned Medbiquitous Instructional Method for the Learning Event’s Event Type
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Event/AssessmentMethod
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Medbiquitous Assessment Method corresponding to assigned Medbiquitous Assessment Method for the Learning Event’s assigned Gradebook Assessment, or manually set in the Learning Event’s Content page (see Event Assessment Methods section above)
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Expectations
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Contains sub elements for each CompetencyObject and CompetencyFramework.
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Expectations/CompetencyObject
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Correspondonds to a Curriculum Tag. Will include each Curriculum Tag in all Curriculum Tag Sets enabled for the Organization if selected in the AAMC CI report generation form’s ‘Allowed Curriculum Tag Sets’ field. In addition, each Curriculum Tag assigned to Courses and Events will also be included, if not already included in the above retreived Curriculum Tag Sets, as long as they also belong to the allowed Curriculum Tag Sets selected during report generation. This is to ensure we don’t have a CompetencyObjectReference elsewhere in the AAMC CI xml file without a corresponding CompetencyObject here, which will result in errors on submitting to the AAMC CI portal. Each CompetencyObject is also assigned a Category:
program-level-competency: If the parent Curriculum Tag Set was selected as a ‘Program Level Objective’ OR if the individual Curriculum Tags in the CompetencyObject was mapped from an AAMC PCRS Curriculum Tag
sequence-block-level-competency: Not a program-level-competency, and the Curriculum Tag was assigned to the Course (whether or not it was assigned to an Event)
event-level-competency: Not a program-level-competency or a sequence-block-level-competency, and the Curriculum Tag was assigned to an Event but not to any Course If none of the above conditions are met, the category defaults to sequence-block-level-competency
Note: Each Curriculum Tag’s nested Curriculum Tags will also be included recursively.
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Expectations/CompetencyFramework
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Includes sub elements for cf:Includes and cf:Relation depending on Curriculum Tag mappings to AAMC Curriculum Tags.
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Expections/CompetencyFramework/cf:Includes
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Corresponds to: An AAMC domain level Curriculum Tag (i.e. lowest level Curriculum Tag in the Curriculum Tag Set ‘AAMC Physician Competencies Reference Set’) that has been mapped to a Curriculum Tag in the included Events and Course (i.e. Event and Course objectives) OR
Curriculum Tags belonging to a Curriculum Tag Set selected as ‘Allowed’ in the AAMC CI report generation form
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Expections/CompetencyFramework/cf:Relation
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Corresponds to a mapping from the AAMC Curriculum Tag to a Curriculum Tag set for Courses and Events
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AcademicLevels
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Corresponds to the selected Academic Levels (i.e. Curriculum Layouts) in the report generation form.
Note: Only Academic Levels for Curriculum Layouts containing Learning Events included in the report for the selected representative learners will be included here
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AcademicLevels/LevelsInProgram
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Number of Academic Levels as described above
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AcademicLevels/Level
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Corresponds to a specific Academic Level, as described above
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AcademicLevels/Level/Label
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Label for Academic Level as set for the Curriculum Layout
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AcademicLevels/Level/Description
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Description for Academic Level as set for the Curriculum Layout
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Sequence
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Parent element for SequenceBlock elements
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Sequence/SequenceBlock
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Corresponds to a Course containing the included Learning Events in the report
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Sequence/SequenceBlock/Title
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Corresponds to the Course Title set in the Elentra Course Management
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Sequence/SequenceBlock/Description
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Corresponds to the Course Description set in the Elentra Course Management
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Sequence/SequenceBlock/Timing
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Contains the Course Timing elements
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Sequence/SequenceBlock/Timing/Duration
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Corresponds to the Course Duration in number of days. E.g. P120D refers to 120 days. Duration is calculated as follows:
Non Clerkship Course or Clerkship Course without Rotations: Duration between earliest and latest containing Learning Events
Legacy Clerkship Course with Rotations: Duration between earliest and latest Clerkship events (i.e. events in events table of legacy Clerkship database), for the Course’s rotations, within the repoting period
Clerkship Course with Rotations: Duration between earliest and latest rotation
Note: AAMC Note on Start/End Dates: Start and end dates. The AAMC CI collects curriculum from the previous academic year, so to upload your CI data in August 2021, your course start and end dates will generally fall between July 1, 2020 and June 30, 2021. While your CI reporting dates will be July 1, 2020 through June 30, 2021, it is acceptable if some content within your CI (e.g., academic levels, courses) fall outside those bounds. For example, while the academic year begins July 1, 2020, you may have clerkship courses which begin in May 2020, and you should go ahead and include this in your CI.
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Sequence/SequenceBlock/Timing/Dates
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Corresponds to the Course Period
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Sequence/SequenceBlock/Timing/Dates/StartDate
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Corresponds to the Course’s Start Date, as described above for the Sequence/SequenceBlock/Timing/Duration element
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Sequence/SequenceBlock/Timing/Dates/EndDate
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Corresponds to the Course’s End Date, as described above for the Sequence/SequenceBlock/Timing/Duration element
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Sequence/SequenceBlock/SequenceBlockLevels
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Contains the references to the Academic Levels (i.e. Curriculum Layout) for the Course, defined in the AcademicLevels element above
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Sequence/SequenceBlock/SequenceBlockLevels/StartingAcademicLevel
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Reference to the Starting Academic Level (i.e. Curriculum Layouts) for the Course, defined in the AcademicLevels element above
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Sequence/SequenceBlock/SequenceBlockLevels/EndingAcademicLevel
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Reference to the Ending Academic Level (i.e. Curriculum Layouts) for the Course, defined in the AcademicLevels element above
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Sequence/SequenceBlock/ClerkshipModel
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Set for Clerkship courses (i.e. Courses with ‘clinical_course’ field set, determined by the selection to the ‘Clinical Experience’ setting in Elentra’s Course Administration page). In Elentra, set to ‘rotation’ for these Courses, otherwise this element is not included at all.
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Sequence/SequenceBlock/CompetencyObjectReference
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Contains a reference to a CompetencyObject in the AAMC CI file under element Expectations. Competency Objects correspond to Curriculum Tags. Sequence/SequenceBlock/CompetencyObjectReference therefore refer to Curriculum Tags assigned to Courses in the Course Adminstration page.
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Sequence/SequenceBlock/SequenceBlockEvent
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Contains a reference, for a containing Learning Event for the Course, to an Event defined in the Events element in the report.
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