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Manage your existing assessments that have been created in gradebook
Article Content
This article covers the following topics. Click on the topic to go to that section of the article.
Assessment Collections
The collections tool is a feature with the gradebook that allows you to group multiple gradebook assessments together in a course gradebook assessment list allowing for quick review of learner performance (e.g., all quizzes will show up beside each other). To create an assessment collection within gradebook, follow the below steps:
- Navigate to a course's Gradebook either through Admin> Manage Gradebook or Manage Courses> Select a Course> Gradebook tab
- Create the required assessments. Follow this link for full instructions on Creating Gradebook Assessments.
- Tick the small boxes beside the assessments you want to add to a collection.
- Click on Add to Collection at the bottom of the gradebook screen.
- Provide a title and optional description for the collection.
- Set the grading scale as necessary.
- Set how to display grades for the collection to the learner.
- Click +Add to Collection.
- The collection will now display on the Assessments list.
- To add additional assessments to an existing collection, tick the small box to the left of the assessments you want to add. Click on Add to Collection. Under Assessment Collection use the dropdown menu to select the appropriate collection title and click Add to Collection.
To deleted a collection, tick the small box beside the collection name and then click the red Empty Collection button at the bottom of the page.
Weighted Collections gives users the opportunity to create provide a total course weight for a selection of assessments (e.g. all quizzes will be worth a total of 20%) and then have Elentra automatically calculate the weight of individual assessments based on the total weight of the collection.
This development was initially designed to support schools using point totals (numeric grades) as the basis for multiple assessments.
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Create the required assessments.
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Tick the small boxes beside the assessments you want to add to a collection.
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Click Add to Collection at the bottom of the gradebook screen.
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Provide a title and optional description for the collection.
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Set the grading scale as necessary.
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Set how to display grades for the collection to the learner.
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Check the This Collection is Weighted option which will open additional options. Complete the information, noting the following:
- Total Weight of the Collection in Course Gradebook: This should reflect how much you want this collection to be worth in the total gradebook (e.g. all quizzes will be worth a total 20% of the course gradebook)
- Distribute Weight of Assessments Using: This allows you to specify how you'd like to calculate the weights on individual assessments added to the collection. The options are Numeric Points or Percentage.
- If you select numeric points, you'll initially see the existing points total and weight for each assessment. When you enter a total weight for the collection, the weight of each individual assessment will automatically adjust.
- If you select percentage, you'll initially see the original percentages assigned to each assessment. If you enter a total weight for the collection, you will need to change the weight of each assessment to total 100%. The Assessment Weight in the Course Gradebook will automatically be calculated.
- Gradebook Assessments in Collection:
- Numeric Points: You can adjust the points assigned to any assessment in the collection. This will override the previously entered points total.
- Percentage: You can adjust the percentages which will override the percentage weights entered when creating the original assessment.
- Click +Add to Collection.
- The collection will now display on the Assessments list. The weight column will show the total collection weight beside the collection name and the weight within a collection for each individual assessment.
Sample Gradebook without Collections:
Sample Gradebook with Weighted Collections:
Note: Elentra allows a gradebook to have a total weight of more than 100%. Especially when using weighted collections, ensure your gradebook total weight is what you want it to be.
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Navigate to a course gradebook by clicking Admin> Manage Gradebook or Admin> Manage Courses > Select a course> Gradebook tab.
- On the list of already created assessments, click on the pencil icon in the Edit column to access the assessment settings. Alternatively, click on an assessment and press the Edit Assessment button from within the assessment page.
- Make adjustments to the settings as needed.
- Press the Save button at the bottom of the page.
Editing an Existing Collection
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To edit an existing collection, click the pencil icon in the edit column to the right of the collection name.
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It is only by editing assessments through the collection that you can change the numeric points or percentage and have it reflected in the collection. If you edit an individual assessment that is part of a collection, you can modify the points, but the weight will not automatically adjust.
- Navigate to a course gradebook by clicking Admin> Manage Gradebook or Admin> Manage Courses > Select a course> Gradebook tab.
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On the list of existing assessments, check off the box beside the assessment you want to delete and then click the red Delete Selected button at the bottom left.
Copying Forward an Existing Gradebook
Existing gradebook assessments and collections can be copied over to a new course or curriculum period to be reused and save configuration time.
Before you start, ensure that the curriculum period (e.g., Sept. 1, 2021 – Dec. 31, 2021) you want to create a new gradebook for exists and has an audience (e.g., a cohort). Navigate to Admin > Manage Course > Setup to review and adjust this as needed.
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Navigate to Admin > Manage Courses.
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Search for a course as needed.
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Click the cog icon to the right of the course name and select Gradebook.
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Ensure you are in the correct curriculum period and adjust using the period selector in the top right if needed. (The current curriculum period will display by default.)
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Select the assessments you want to copy by ticking the small box beside the assessment title.
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Be aware that you can select all by ticking off the box beside the Assessment column title.
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If you want to copy a collection, tick off the box of the collection, as well as the assessments within the collection that you wish to copy over.
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Click Copy Selected.
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In the window that opens, select the new target course and enrolment/audience (you will see the audience and relevant curriculum period in the selector).
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Click Copy Assessments.
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To view your newly copied course gradebook either use the curriculum period switcher in the top right (if you copied to the same course), or navigate to a different course and view the gradebook for the appropriate curriculum period.
What is copied:
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Assessment and collection titles and weights including previous assessment details (assuming you checked off a collection)
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You must update any applicable due dates, Show Start dates, etc. for the newly copied gradebook assessments.
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A drop box will be copied in the same course when you copy to a new curriculum period, but you'll need to update the dates
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Drop box assignments will not copy across courses!
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A form attached to a gradebook assessment will be copied so it can be used again if appropriate.
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Curriculum tags assigned to assessments will be copied.
What is NOT copied:
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Specific assessment audiences will not be copied - you will need to specify the audience for any assessment you don't want to apply to the entire cohort.
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Course Gradebook Grading Scale (assessments' grading scales will copy)
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Assessment Events
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Assessment Graders
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Attached Assessment Portfolios