User Management Introduction

Article Content

This article covers the following topics. Click on the topic to go to that section of the article.

Introduction to User Management
Permissions
Pre-conditions
Database Settings

Introduction to User Management

Elentra allows you to collect and store information about users in a variety of ways. Each user can have a basic profile (name, email, etc.) but Elentra can be configured to collect additional information using the following:

extended profile fields associated with specific departments
user meta data which can be defined by the system administrator
user incidents
setup user disclaimers

Most users require an account to access Elentra. There are some exceptions to this:

you can create a public community and share it with others outside of the system
add a guest member to a specific community
add an external assessor to a distribution of an assessment and evaluation form

Both single sign on and local authentication are supported by Elentra. An instance can have the dual sign-on option. Whether both can be applied to an instance of Elentra is dependent on your internal policies.

Elentra has specific permission levels that you must assign to a user. The permission level consists of a group and role and cannot be customized. There are 6 groups (Medtech, Staff, Faculty, Resident, Student & Alumni) each with individual roles as part of those groups. This will be detailed in later articles.

Permissions

Create, Edit & Delete Users:

Medtech:Admin

Staff:Admin

Login As Other Users:

Medtech:Admin

Pre-conditions

Adding users to the system is one of the foundational building blocks, so it does not have any other pre-conditions from within the system. You must have your user data ready to input into the system.

Elentra does have the ability to integrate with PeopleSoft. This integration currently manages student users only and depends on your instance of PeopleSoft as well as your curricular structure. If you would like to integrate with PeopleSoft please speak with your Elentra Account Manager.

Database Settings

Database Setting	Description
profile_pronoun_enabled	Set to 0 by default; 1 enables the option to set a preferred personal pronoun for staff:admin users (can optionally allow users to set their own pronouns with a different setting)
profile_pronoun_edit_enabled	Set to 0 by default; 1 enables the option to allow users to edit their own personal pronouns in their profile
profile_name_extensions	Allows the option to include post-nominal letters like MD, PhD, etc. and generational suffix like Jr. and Sn. to a user's profile.
email_update_enabled_sso	Control whether users can edit their own email addresses
disable_user_deletion	Control whether users can be deleted or not from the user interface.