Reuse Elentra components year over year
Article Content
This article covers the following topics. Click on the topic to go to that section of the article.
Note: Preparing for a new academic year will depend on how your organization currently uses Elentra, but the following check-list may help you organize your tasks.
General Setup
- New Curriculum Period; new Block Schedule
- New Cohort(s)/Class List(s)
- New Photos
Courses for a New Year
- New Course Enrolment
- Copy Curriculum Tags
- Create Units
- Create/Copy Course Groups
- Copy/Update Gradebook
- Configure Logbook
- Course Website
Events for a New Year
- Create a draft schedule and copy events forward as appropriate
- Update content
- Update event details via CSV
- Update event resources after draft schedule has been published
Rotations for a New Year
- Create new rotation schedules
- Copy existing rotations as appropriate
Managing Assessments
- Copy and update forms as needed
- Copy and update distributions as needed
- Exams: Determine whether you will create new exams or whether identical exams will be used in the upcoming year
Curriculum Tag Changes
Curriculum tag changes vary from year to year at different institutions. Some times curriculum tags are being retired and others are being introduced, sometimes one tag is replacing another tag, sometimes the coding of tags is being updated, etc.
There is no find and replace option in Elentra when working with curriculum tags. If your organization had Tag 1 and has decided to retire it but replace it with Tag 7, in all places where Tag 1 was mapped you would need to do this manually (or contact help support)
Lottery
There is no copy function in Elentra for lotteries at this time. You will need to rebuild your lottery for a new school year.
Competency Based Education
- EPAs
- Forms
- Assessment Plans