Introduction to Gradebook

Create & manage gradebooks for every use case

Article Content

This article covers the following topics. Click on the topic to go to that section of the article.

Introduction to Gradebook
Permissions
Pre-Conditions
Database Settings

Introduction to Gradebook

Gradebook is an Elentra module that allows the management of all assessments and learner grades within a course. It has the following features:

Recording grades and making them visible to learners and some faculty (e.g., course directors)
Supporting multiple marking schemes including percentages, numerical grades (e.g., 7/10), complete/incomplete, pass/fail, and custom grading scale
Allowing an organization to have multiple grading scales as needed
Importing and exporting student grades
Linking assessments built through Elentra's exam module to a gradebook for easy transfer of grades
Allowing electronic submission of assignments through a drop box
Attaching grading forms (built in Assessment and Evaluation) to gradebook assessments so faculty can grade assessments inline and provide feedback to learners
Notifying a designated person if a learner's grade is below a specific threshold
Creating dashboard notices for learners re: upcoming assignments (this applies specifically to assessments with a drop box added)
Allowing administrators to record comments about grades (e.g., late, excused absence, etc.)
Using weighted collections in a gradebook to easily distribute weights of assessments within a collection (e.g., quizzes)
Providing documents to learners through the gradebook (Document Delivery) without the learner having submitted anything

kb13

Permissions

Add new assessments:
Medtech: Admin
Staff: Admin
Staff: PCoordinator (if assigned to the course)

Edit existing assessments; enter grades via grading spreadsheet:
Medtech: Admin
Staff: Admin
Staff: PCoordinator (if assigned to the course)
Faculty: Director (if assigned to the course)

Enter grades on user grading page:
Staff: Admin (when assigned as a grader)
Staff: PCoordinator (when assigned as a grader)
All Faculty roles (when assigned as a grader)
Resident: Lecturer (when assigned as a grader)

Enter grades via admin grading page:
Medtech: Admin
Staff: Admin
Faculty: Director (if assigned to the course)

Pre-Conditions

In order to use all features of the Gradebook module, the following components must be built within Elentra:

Set up your organization (all the following steps are required per Organization)
Create curriculum layouts & periods
Create faculty users
Create learners & cohorts
Create courses & course groups
Create assessment characteristics
Create forms & exams which will populate gradebook(s)
Create learning event schedules for exams & other learner assessment events which will populate a gradebook

Database Settings

Database Setting	Description	Default Value
eportfolio_can_attach_to_gradebook_assessment	Allow a portfolio to be linked to a gradebook assessment.	ON
eportfolio_show_comments_in_gradebook_assessment	Allow comments made on a portfolio artifact to be accessed when grading a portfolio attached to a gradebook assessment.	ON
eportfolio_entry_is_assessable_by_default	Allows for all portfolio artifacts to be accessed when grading a portfolio attached to a gradebook assessment.	ON
eportfolio_entry_is_assessable_set_by_learner	This changes the possible actions in the portfolio but the impact is in the gradebook. Allows learners to define which artifacts will be available when a portfolio is attached to a gradebook assessment.	ON
eportfolio_entry_is_assessable_set_by_advisor	This changes the possible actions in the portfolio but the impact is in the gradebook. Allows portfolio advisors to define which artifacts will be available when a portfolio is attached to a gradebook assessment.	ON
export_weighted_grade		ON
export_calculated_grade		ON
gradebook_assessment_document_delivery_enabled	Enable this setting to allow gradebook administrators to create a folder in a gradebook to provide files to learners (e.g. results from an external exam).	OFF
gradebook_passing_grade	Add a value here to be applied in the Student Report Card report (System Report > Learner Reports > Student Report Card)	50%
calendar_assignments_enabled	Used to allow learners to see due dates on their dashboard calendar for any gradebook assessments that include a drop box assignment.	ON
gradebook_adjusted_grades_enabled	Allows you to manually enter an adjusted overall grade for a course gradebook. Useful when assessment policies require that a learner pass an ungraded course component to pass a course, regardless of their calculated grade.	ON
gradebook_assessment_bonus_marks	Enable this option if you want to be able to enter grades over 100% for course gradebook assessments.	ON
gradebook_include_ungraded_assessments	Controls whether the admin. view of a course gradebook ignores unentered grades or counts them as zero. Enabled by default.	ON
learner_explorer_enabled	Enable to turn on the Learner Explorer and allow faculty and admin staff to see an overview of a learner's performance across courses on gradebook assessments	ON
grading_scale_max_gpa	Sets the maximum value for the GPA, used in grading scales under admin - system settings - grading scales	4.3
gradebook_display_weighted_total	Flag to decide if learners can view the weighted total in their gradebook. 0 - Learners see nothing. 1 - Learners see weighted total.	ON
gradebook_display_mean_grade	Flag to decide if learners can view the mean grade in their gradebook. 0 - Learners cannot see class mean. 1 - Learners see class mean.	ON
gradebook_display_median_grade	Flag to decide if learners can view the median grade in their gradebook. 0 - Learners cannot see class median. 1 - Learners see class median.	ON
COMING SOON: enable_drop_gradebook_collection_scores	Allows users who can create/edit gradebook collections to choose a number of lowest and/or highest scores to be automatically dropped from a gradebook collection for all learners assigned to the assessments within the collection	TBD