Introduction to Courses/Programs

This article covers the following topics. Click on the topic to go to that section of the article.

• Courses/Programs Overview
• Permissions
• Manage Courses Pre-conditions
• Database Settings

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Course/Programs Overview

 Courses in Elentra are used to house and organize course objectives, faculty and staff, student enrollment, gradebook assessments, course groups, and more. Courses are one of the first things to be built in Elentra because other modules in Elentra must be associated with a course such as learning events, rotation schedules, assessments in the Assessment & Evaluation module, etc. in order to be built.  Features include:

When a course is initially created it is just a shell.  You build out the course by building gradebooks, learning events in Manage Events, rotation schedules in Clinical Experience, assessments in Assessment & Evaluation, etc. The course is associated with particular curriculum periods which are the instances of the course.  The course is then rolled over from instance to instance (curriculum period to curriculum period) of the course. The course shell only needs to be created once but parts of the course such as learning events, gradebooks, course websites, etc. will need to be rolled over and maintained.  

Courses can be made accessible to various learners (cohorts, course lists or individuals) for a specific enrollment period.  Many parts of the course (e.g., the curriculum tags, gradebook, and logbook) can all be configured per curriculum period. One exception to this is the Course Setup tab which currently shares information such as whether a course is open or private, the use of lecture capture for the course, the course color to be used on all associated events, etc. across all the curriculum periods the course has assigned to it. 

Create & Delete Courses:
Medtech: Admin
Staff: Admin

Setup, Units, Enrolment, Groups Tabs:
Medtech: Admin
Staff: Admin
Staff: PCoordinator

Content Tab:
Medtech: Admin
Staff: Admin
Staff: PCoordinator (if assigned as Program Coordinator in Setup)
Faculty: Director (if assigned as a Course Director in Setup)

Gradebook, Reports Tabs:
Medtech: Admin
Staff: Admin
Staff: PCoordinator
Faculty: Director (if assigned as a Course Director in Setup)

In order to build a course within the Courses module, the following components must be built within Elentra first:

• Curriculum Tagging:  Have your curriculum tags made in the system. Please see the Curriculum Manage articles for the full setup.
• Lecture Capture:
  • the LTI integration setup for the lecture capture service and recording device(s) information must be added into the system under Admin > System Settings > LTI Providers and System Settings > Media Sources Management > Media Sources respectively.
  • Buildings and rooms must be built under Admin > Manage Locations.
  • The Learning Event Types defined in Admin > System Settings > Learning Event Types
• Course Groups: Have your enrollment for the period split out into groups. Possibly create CSV files of those groups for import. 
• Gradebook: Please see the gradebook article for the full setup. 
  • Identify the assessments you would like to include, the weighting system, and whether a dropbox will be required.
  • Configure your grading scales in System Settings if using custom grading scales.
  • Configure your list of gradebook assessment characteristics in System Settings.
  • Have distributions built for auto-grading and/or rubric style forms built within the Assessment & Evaluation module to be used for inline grading.
  • Identify your graders and have them added as associated faculty to the course.

• Logbook: This is only available for clinical experience courses. Please see the Logbook article for the full setup.  
  • Have loggable tags made in a tag set in Manage Curriculum > Curriculum Tags. 
  • Add those tags to the course under the Curriculum Tags tab in the course
  • Identify how you would like to configure each loggable task.