Curriculum Tracks

Create and assign curriculum tracks to courses & associated learning events, users, and Assessment & Evaluation items, forms, and distributions

   

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This article covers the following topics. Click on the topic to go to that section of the article.


Curriculum Tracks Introduction

Curriculum Tracks can be used to create specializations or concentrations within programs or to show a course’s language of instruction. When curriculum tracks are created you can:
 
  • Assign a track to a course and associated learning events
  • Assign a track to a student user
  • Assign a track to Assessment and Evaluation items, forms and distributions

Note: Curriculum Tracks can be disabled with a database setting (disable_curriculum_tracks).  If Curriculum Tracks have been disabled, the option will disappear from System Settings.  To enable or disable Curriculum Tracks for your organization, contact Elentra Support.

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Create and Manage Curriculum Tracks

Step 1: From anywhere within Elentra, click on Admin > Manage Curriculum > Curriculum Tracks.

Add Curriculum Tracks Page

Step 2: Click on the Add Curriculum Track button to create a new track.  You will be brought to a new page where you can enter the information about the new curriculum track.
Required Fields
  • Track Name: Name of the curriculum track that will show throughout the system.
  • Track Code: Allows administrators of multi-campus institutions the ability to tag each curriculum track with a unique identifier. This is a mandatory field, and must be completed when creating a new Curriculum Track through the Add Track page.  

    When entering a value for this field, there are two restrictions:

    1.     The Track Code must be unique within the organization.
    2.     There are no spaces permitted in a Track Code.
  • Order: Allows you to order your curriculum track list by dragging and dropping the tracks.  The list is not in alphabetical order by default.
Optional Fields
  • Track description
  • Public URL for the track.

    Add Curriculum Track Plus Track Code
Step 3: Click Save to complete.
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Editing/Deleting a Curriculum Track

Editing curriculum tracks

Step 1: To edit a track's details, navigate to the Curriculum Tracks page and click on the track name.  You will be able to edit all the fields, as well as add a picture to the track. 
Step 2: Click Save once you are done editing.
Edit Curriculum Track with a Track Code

Deleting curriculum tracks

Step 1: From the Curriculum Tracks page (Admin > Manage Curriculum > Curriculum Tracks) Select the curriculum track(s) that you wish to delete by checking the the checkbox beside the curriculum track name.
Step 2: Click the Delete Selected button to delete the selected track(s). 
Deleting Curriculum Tracks

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Assigning a Curriculum Track

Curriculum tracks can be assigned to

  • Courses & Associated Learning Events
  • A User
  • Assessment & Evaluation items, forms and distributions

The option to assign a curriculum track to courses, learning events, user profiles or Assessment and Evaluation items, forms and distributions will only be available in the user interface if curriculum tracks are added under Admin > Manage Curriculum > Curriculum Tracks. 

Assigning a Track to a Course & Associated Learning Events


Assigning a track to a course
Step 1: Navigate to the Course Setup tab by going to Admin > Manage Courses > Course Setup under the cog next to the course name. 
Step 2: Scroll to the Curriculum Tracks field and add the appropriate curriculum track(s) by clicking the Browse Curriculum Tracks field and using the drop down menu. You can add a track to one or more courses and you can add multiple tracks to one course.   
Step 3: Click Save on the Setup page.
Curriculum Tracks Attached to a Course

 

Assigning a track to a learning event

In order to add a curriculum track to a learning event, the curriculum track must have been added to the event's associated course first. If it has been added to the course, then the Curriculum Tracks drop-down selection menu will be active on the Adding Event page, and will allow you to select one or more of the available curriculum tracks in the system. The curriculum track can be added while creating an event or added to an existing event.

Step 1: Navigate to Admin > Manage Events.  Either add a new event or select the event you wish to edit.

Step 2: On the Adding Event page or the event's Setup tab scroll to the Event Details section and find the Curriculum Tracks field. Select one or more of the available curriculum tracks. 

Assigning a Curriculum Track to an Event

On existing learning events, curriculum tracks assigned to the event can be modified by accessing the event's Setup page. Existing curriculum tracks can be added to the event by using the drop-down menu available by clicking the Browse Curriculum Tracks field or removed using the delete button on the right-side of the track row (the white minus sign in the red circle). These changes will be applied upon saving.

Adding or Deleting Curriculum Tracks on Events

Step 3: Click Save.

Editing Recurring Events

If the event is part of a recurring series, then curriculum track changes made to one event in the series can be applied to one or more of the remaining events using the Recurring Events sidebar. While on the Editing Event page for one of the events, after making a change to the Curriculum Tracks (i.e. Adding or Removing), select the Curriculum Track option in the Recurring Events sidebar menu.  Then, select the related events to which you wish to apply those same changes. After saving the event being edited, changes to the Curriculum Tracks will be applied to all events.

Copying Learning Events

    • When copying a learning event, the curriculum track(s) is/are automatically copied over. 
    • When creating a new Draft Learning Event Schedule, Curriculum Tracks can be copied over from the source Course. 

Importing Learning Events

When importing Learning Events to a Draft Learning Event Schedule, Curriculum Tracks can be added by inserting the Curriculum Track Codes associated with the Curriculum Tracks to be added to each event on the import CSV.

Assign a Track to a User

Step 1: To assign a curriculum track to a user, first navigate to the user profile by clicking on Admin >  Manage Users and locate your user. 
Step 2: Click on Edit Profile on the left hand-side of the page and navigate to the Permissions section of the user's profile.  If you are creating a new permission you'll have to add it first and then select the relevant curriculum track from the dropdown menu. Tracks are assigned to a specific organization, group, and role within Elentra. 
Assigning Curriculum Track to a User
 

 Assign a Track to an Assessment & Evaluation Item

Items, Forms, and Distributions are all able to have a Curriculum Track assigned within their respective Setup pages.  Unlike courses, events and users profiles; items, iorms, and distributions can only have one track associated to it.
 

Warning: Once a form has been distributed and completed by any users you will not be able to edit the Curriculum Track field. You will be able to edit the Curriculum Track field on an item or distribution at any time.

 
Step 1: Click on Admin > Assessment & Evaluation, then navigate to the object you want to create or edit by going to the item, form or distribution tab.
Step 2: The Setup tab of the object you want to add the curriculum track to will have a field for selecting the appropriate Track.  See the following images of the item, form and distribution setup pages.

Assigning a Curriculum Track to an Item

Assigning a Curriculum Track to a Form 

Assigning a Curriculum Track to a Distribution
 
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