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Manage Clinical Experiences & Learners enrolled in Clinical Experience Courses
Article Content
This article covers the following topics. Click on the topic to go to that section of the article.
My Learners
By navigating to Admin > Clinical Experience, you will land on the Clinical Experience dashboard's My Learners tab. This is designed to give staff & faculty with CE access the ability to review a learner's clinical progress in a variety of ways. You may not see any learners listed until you use the filters to find a particular set of learners.
From this tab, you can:
- Search for a learner (top left, above the Filter by Course section)
- Adjust your filter to filter by course or by cohort (top right, next to the search bar) & filter accordingly
- Review a learner's assessments
- Track a learner's rotation leave
- Review learner logbook entries & fulfillment of requirements
- Review learner rotation schedules
Assessments
Clicking on a learner's Assessment button will take you to a view that displays an Assessment & Evaluation dashboard that is specific to this learner.
From this view, users can review tasks that have been completed on the learner, tasks completed by the learner, pending tasks, and upcoming tasks. Filters, search, and reports are available from this page.
Leave Tracking
Click on a learner's Leave Tracking button to view any existing leaves, and track new rotation leaves.
To learn more about rotation leave tracking, see the Knowledge Base article here.
Logbook
Click on a learner's Logbook tab to review progress on logbook requirements. Select the course & curriculum period to see an overview of the number of outstanding logbook tasks.
Click on View Details to open more features. A summary of the number of tasks completed for each logbook tag will display. Below the summary is a filter to navigate to a specific objective. Click on the +/- button on each logbook tag widget to view more details on the entries logged.
Logbook data for the learner can be exported as a CSV from this page.
Schedule
Click on a learner's Schedule button to view all the rotation bookings assigned to the learner in a published rotation schedule. Results will display in chronological order.
Rotation Schedule
From the Rotation Schedule tab, you can view, manage, and create new schedules for courses you have access to. Use the curriculum period & course filters to navigate to applicable rotation schedules.
To learn more about the Rotation Schedules feature, see our Knowledge Base article here.
Logbook
From the Logbook tab, users can view & export reports on logbook entries. Click on the + icon to the right of a user's name to open a more detailed overview of the completion status of each logbook tag. Click on the View Details button to navigate to that learner's logbook overview as found on the My Learners dashboard.
Note: Completion Status is defined at the institutional level using database settings. Some schools define completion status as it relates to a learner's time spent in a rotation. Other schools define completion status as a binary yes/no based on the logbook requirements. Both options can be reflected within the completion status by adjusting various logbook settings. See the Knowledge Base article for more details.
To learn more about the Logbook feature, see our Knowledge Base article here.
Clinical Events
The Clinical Events tab will only display if your organization has Granular Clinical Events scheduled, and have turned on Granular Clinical Events Attendance Tracking. From this tab, you can review & manage attendance on granular clinical events as tracked by the learner.
To learn more about the Granular Clinical Events feature, see our Knowledge Base article here.