Lecture Capture

Configure Lecture Capture for courses in your organizations

• Understand that at the start of each day, a behind the scenes task checks all events that are set to be recorded that day. The system automatically creates a streaming resource that will be available 30 minutes after the end of the recording and posted to the relevant event. Learners will see resources added to events.

Configure Media Sources

Step 1: Navigate to Admin > System Settings > Choose your organization > Media Sources Management.

Step 2: Click Add Media Source.

Step 3: Select mediasite, panopto, or localhost as the Media Source type.

Step 4: Fill in the values required by the form that appears. 

• With regard to Mediasite and Panopto values, Elentra Support will work with you to determine the following values.  They are dependent on whether you use Mediasite, Panopto or a localhost.
  • Api Uri
  • Api Search Uri
  • Api Key
  • Authorization Header
  • Player Id
  • Schedule Template Id
  • Recording Time Offset

• The Media Source ID will be populated by Elentra once the Media Source is saved.
• Media Source Name: Enter the name of the Media Source.
• Source Description: Enter a description of the media source.
• The following values are the relevant data points that make the Media Sources point to recorders, these are the values that change per recorder:
  • Recorder ID: The Recorder ID connects the Media Source to the recorder in the room. 
    • Click on the Recorder for that room in Mediasite or Panopto and copy the section of the URL after the equals sign (=) and paste it into the Recorder ID field.
  • Folder ID: The Folder ID controls permissions. If a folder is Public, then the recordings will also be public. If they are NOT public, then users will be prompted to log in to Mediasite or Panopto and, therefore, must have Mediasite or Panopto credentials.
    • Click on the Folder for that room in Mediasite or Panopto and copy the section of the URL after the equals sign (=) and paste it into the Folder ID field.
• Click Save to save your work.

• Navigate to Admin > Manage Locations.
• Locate the room to add a Media Source to or add a room if it does not already exist in the system.
  • Step 1: First search for the site the room belongs to and open the site by clicking on the site's name.
  • Step 2: Navigate to the the Buildings tab and open the building the room is within by clicking on the building's name.
  • Step 3: Locate the room then click on pencil icon in line with the room's name to add the option to have lecture capture.  Alternatively, click on the blue and white plus icon to add a new room.
• Scroll down to the Room Resources section and select Capture from the list. 
• Enter the Device Name, Device Address, Channel, and Stream Prefix
• Click Save.

• To access their Profile, faculty can log in to Elentra and click on their name in the upper right-hand corner of the screen.

• They will land on their Personal Information page. At the bottom of the page, they can place a checkmark in the checkbox for I consent to audio and video capture of my lectures to consent to Lecture Capture.
• They should click Save Profile to save their changes.

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Monitor & Manage Lecture Capture

Use the Lecture Capture tab of the Media Sources Management page to monitor, synchronize, and adjust the recordings that satisfy the lecture capture conditions set on each course for which lecture capture has been enabled.

• Navigate to Admin > System Settings > Media Sources Management.
• To monitor and manage the events that are scheduled to be recorded automatically, click on the Lecture Capture tab.

• • The table will display all events that meet the lecture capture conditions set on courses for which lecture capture has been enabled, their details, and whether or not the event has synced with the media source, whether capture is enabled for the event, and whether the recording will be added as a resource to the event automatically.
  • Clicking on the title of the event will open that event in a new tab.
  • To make a change to an entry, place a checkmark in the checkbox to the left of the event and then click one of the action buttons available along the top right-hand side of the page. 

• Synchronize Now: click Synchronize Now to initiate synchronization with the various media sources associated with your events and update all outstanding synchronization records.
• Enable Capture: select an event(s) by placing a checkmark in the checkbox to the left of the Event ID(s). Click Enable Capture to enable lecture recording for the selected event(s). 
  • If an event has already occurred, changing this setting will have no effect.
  • If an event has yet to occur, the recording schedule will be synchronized automatically in a few minutes.
• Enable Auto-Resource: select an event(s) by placing a checkmark in the checkbox to the left of the Event ID(s). Click Enable Auto-Resource to add a resource to the selected events with a read-only link to the recording. When the recording takes place, the resources are automatically populated with the appropriate recordings.
• Disable Capture: select an event(s) by placing a checkmark in the checkbox to the left of the Event ID(s). Click Disable Capture to prevent the selected events from being recorded (for the relevant media sources). 
  • If an event has already been recorded, the corresponding resource  (if it was generated) will be hidden.
  • Recordings are not deleted and can be made visible again by re-enabling Lecture Capture.
• Disable Auto-Resource: select an event(s) by placing a checkmark in the checkbox to the left of the Event ID(s). Click Disable Auto-Resource to remove the automatically generated resource for the selected events. They can be re-added any time by clicking on Enable Auto-Resource.

• Schedule Recording Details: displays all pertinent details for all scheduled recordings. 
  • Toggling the available context for each complete record will show you all of the details relevant to that specific recording, including the embed URL, Share Settings, and Folder details (i.e., where the recording has been stored by the media source).

• Transaction Log: The transaction log will show all transactions with media sources and what the response was (e.g., if there was an error or if the recording was successful).
• When Automatically add recorded lecture as an event resource is set to on, learners will see the recording added to the event as shown here.
  • When using the Mediasite or Panopto integration, as soon as the event begins recording, the link to the Lecture Recording can be made live and accessible as a streaming resource to learners during the event, if permitted through Mediasite or Panopto's settings.

Database Setting Options