Learning Event Schedule Distributions

Article Content

This article covers the following topics. Click on the topic to go to that section of the article.

• Learning Event Schedule-Based Distribution Overview
• Creating a Learning Event Schedule Distribution

Navigate to Admin> Assessment & Evaluation > Distributions tab. Click Add New Distribution.

Complete Page 1 Form of the creation wizard as described on the Knowledge Base article titled Distributions Overview and click next.

Page 2: Method

On page 2, select Learning Event Schedule as the Distribution Method from the dropdown menu.

• Release Date: This tells the system how far back on the calendar to go when creating tasks. For example, if you set the release date for the first of the month, tasks will only be created based on scheduled events that have taken place after the first of the month within the curriculum period chosen in step 1.

• Task Expiry: If you check this box, the tasks generated by the distribution will automatically expire (i.e. disappear from the assessors task list and no longer be available to complete). You can customize when the task will expire in terms of days and hours after the delivery.
  • Warning Notification: If you choose to use the Task Expiry option, you'll also be able to turn on a warning notification if desired. This can be set up to send an email a specific number of days and hours before the task expires.

• Delay Task Creation: This option enables users to delay the sending of the distribution task which is currently being created until assessments from a previous distribution(s) were completed first. 
  • Select a distribution (be aware that you will only see distributions to which you have access).
  • Define how many tasks must be completed in the linked distribution(s) before the new distribution will take effect.
  • Enter a fallback date. This date represents when your distribution will create tasks whether or not the minimum number of tasks have been completed in the linked distribution. 
    • You can adjust the fallback date on the fly and the distribution will adjust accordingly to only generate tasks as appropriate (previously created tasks will still remain).
    • If you set a fallback date that falls before the release date, the fallback date will be ignored.

• Evaluations delivered for:
  • Faculty who taught events with the selected event types (this will generate an evaluation for any faculty member who taught the event type specified in the Method section, e.g. lecture, lab, etc.)
  • Events with the selected event types (this will generate an evaluation for any event of the event type specified in the Method section)

• Target Attempt Options: Specify how many times an evaluator can evaluate each target, OR whether the evaluator can select which targets to assess and complete a specific number (e.g. evaluator will be sent a list of 20 targets, they have to complete at least 10 and no more than 15 evaluations but can select which targets they evaluate).
  • If you select the latter, you can define whether the evaluator can evaluate the same target multiple times. Check off the box if they can.
  • Click Next Step.

• Assessments delivered for: the only option here is attendees who are enrolled in events with the specified event type.

• Target Attempt Options: Specify how many times an assessor can assess each target, OR whether the assessor can select which targets to assess and complete a specific number (e.g. assessor will be sent a list of 20 targets, they have to complete at least 10 and no more than 15 assessments but can select which targets they assess).
  • If you select the latter, you can define whether the assessor can assess the same target multiple times. Check off the box if they can.

• Assessor/evaluators Options
  • Assessors/evaluators are attendees enrolled in the event 
    • Attendee Options (note that you must be using Elentra's attendance module within events to use this feature) 
      • Send to all enrolled audience attendees that attended the event
      • Sent to all enrolled attendees, even if they did not attend
      • Send this assessment to a percentage of enrolled attendees that attended the event
        • You supply the percentage; this option will randomly select the appropriate number of attendees and send them tasks. You'll be able to see which users have been sent the task after the distribution is saved.
        • Be aware that If you use this option and individual tasks are deleted (by a user or by an administrator), new tasks will generate in order to meet the required percentage. This can occur even if the task is deleted long after the relevant event. As such, you may consider using an expiry date when selecting to send tasks to a percentage of attendees.
• Assessors/evaluators are faculty members associated with the event
  • This will send the distribution to the faculty listed on the event (e.g. teacher, tutor, etc.)
• Select individuals regardless of role Individuals or external assessors

• • Provide first and last name, and email address for the external assessor and click Add Assessor/Evaluator

• Give access to the results of previous assessments: This relates to Elentra's ability to provide a Summary Assessment Task to users. If enabled, tasks generated by this distribution will link to tasks completed in the listed distributions. When users complete an assessment with the summary assessment task enabled, they will be able to view tasks completed in the other distributions. For any items that are used on both forms, results from previously completed tasks will be aggregated for the assessor to view.
  • Click to add the relevant distribution(s).
  • Currently for learning event based distributions there is no option to configure minimum tasks completed on linked distributions nor a fallback date for the summary assessment task.