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Gradebook Lock Overview
The Gradebook Lock system setting allows administrators to automatically lock the gradebook a specified number of days after a curriculum period ends. Once locked, only users with medtech:admin permission, or those assigned as Course Director on a course's Setup tab can make edits to the locked gradebook. This setting is defined at the organization level and thus applies to all courses within the organization.
Set a Gradebook Lock
Step 1: Navigate to Admin> System Settings> [your org]> Gradebook Lock.
Step 2: Check the box to enable Gradebook lock for the selected organization
Step 3: Set the number of days after the curriculum period ends to lock users from making manual changes to grades. Only Medtech:Admin users, and users assigned as a Course Director will be able to make manual edits after the gradebook has been locked.
Locked Gradebook Behavior
Once a gradebook has been locked:
- Graders will not be able to complete any outstanding grading tasks
- Exam graders (essay, short answer, & fill in the blank questions only) will be able to complete outstanding exam grading tasks.
- Learning Object event resources connected to a gradebook assessment will continue to automatically update grades based on learner engagement.
- Use the event resource time release feature to limit further updates.
- Distributions connected to a gradebook assessment will continue to accept forms & automatically update grades.
- Use the Distribution Assessment Deadline Finish feature on the relevant gradebook assessment(s) to limit further updates.
- Importing grades to an assessment will not be permitted; unless the user is a Medtech:Admin or assigned as Course Director.
- Editing grades in the gradebook spreadsheet will not be permitted; unless the user is a Medtech:Admin or assigned as Course Director.
- Staff:Pcoordinator & Staff:Admin users assigned a role in the course will see a warning notice in a gradebook assessment when the gradebook lock is in effect.