Skip to content
English
Customer portal
  • There are no suggestions because the search field is empty.

Clinical Experience Reports

Generate reports on Clinical Experience module content

Article Contents

This article covers the following topics. Click on the topic to go to that section of the article.

Clinical Experience Reports Overview

Reports on content contained within the Clinical Experience module are contained in several places in Elentra:

  • Clinical Experience Administrator Dashboard

  • System Reports

  • Assessment & Evaluation Administrator Reports Tab

  • Elentra Analytics

Permissions required to access the reports are described in the Knowledge Base article here. 

Return to Article Content Section Image Beveled v1

Clinical Experience Administrator Dashboard

The Clinical Experience Administrator dashboard contains several areas where reports can be retrieved:

  • My Learners tab:  Navigate to a specific learner's logbook entries by clicking on the Logbook button on the student's card. Viewable on-screen or download as a CSV.
  • Logbook tab: See an overview of a course or cohort's logbook entries. Viewable on-screen or download as a CSV.

For more information on the Clinical Experience Administrator dashboard, see the Knowledge Base article here.

Return to Article Content Section Image Beveled v1

System Reports

There is one report related to Clinical Experience module features within System Reports, called the Duty Hours report.  This report contains the duty hours recorded by learners based on the selected course and date range.

  • Go to Admin > System Reports.
  • Under Clerkship Reporting, click Duty Hours Report.
  • Select one or more courses.
  • Set a report date range.
  • Click Download CSV(s).
  • The resulting CSV will show you the course, student first and last name, date, number of hours logged, type of hours (e.g., on call), and any comments entered 
  • Results will be separated by course if more than one course is selected.

For more information on Duty Hours, see the Knowledge Base article here.

Return to Article Content Section Image Beveled v1

Assessment & Evaluation Administrator Reports Tab

Within the Assessment & Evaluation Administrator Reports tab, there are two reports related to Clinical Experience features.  

Leave by Block Report: For use when you have clinical learning courses with block schedules and want an overview of those learners who had an approved leave during a specific block.
  • Select a curriculum period.
  • Select a block.
  • Click 'Download PDF'.

Rotation Leave Report: For use when you have clinical learning courses with rotation schedules and want an overview of those learners who had an approved leave during a specific rotation.

  • Set a date range.

  • Select one or more learners.

  • Set the report parameters regarding displaying description and comments.

  • Click 'Generate Report'.

Once generated, this report is available to download by clicking 'Download PDF'.  

For more information on Clinical Rotation Leave Tracking, see the Knowledge Base article here. 

Return to Article Content Section Image Beveled v1

Elentra Analytics

Elentra Analytics provides the following report to all Elentra member institutions, within the Clinical Reports folder:

  1. Duty Hours Report
    A report that displays the number of hours reported as On Duty, Off Duty, or On Call for a given Learner and Rotation
  2. Full Logbook Entries Report
    These reports provide detailed insights into all the entries made in the logbook by learners. They capture the date, time, objective, and description of the activities or tasks carried out. 
  3. Learner Entries: Environments
    Visualize the distribution of environments from learner logbook entries.
  4. Learner Entries: Age Range
    Visualize the distribution of patient age ranges from learner logbook entries.
  5. Learner Entries: Patient Gender
    Visualize the distribution of patient genders from learner logbook entries.
  6. Learner Entries: Role
    Visualize the distribution of roles from learner logbook entries.
  7. Leave Tracking by Block
    A segmented report that categorizes leaves based on specific blocks within different rotation schedules.
  8. Leave Tracking by Learner
    This report details the leaves taken by learners. It highlights the dates, reasons, and durations of leaves.
  9. Logbook Completion Report
    This report tracks the completion rate of entries in the logbook. It typically includes data about the number of entries completed and the total number of entries expected. This can provide a snapshot of the learners' level of participation, diligence, and progress. 
  10. Logbook Entries by Observer
    This report offers an observer-specific view of logbook entries. 
  11. Logbook Entries per Environment
    Displays the logbook data by curriculum tag and environmental variable
  12. Logbook Matrix
    Contains a matrix view of logbook entries with objectives as x axis and learners as y axis. Linked to Logbook Requirements report.
  13. Logbook Requirements
    Contains logbook counts per student, course, objective with possible requirement checks. Possible requirements are number of entries, time logged, environments, and roles. If not enabled for the objective the requirement will be met by default for all learners
  14. Rotation Block Booking Report
    Matrix view displaying the enrolment count of each rotation per block. 
  15. Rotation Schedule Enrolment Report
    A comprehensive report containing the rotation schedules for learners. Includes preceptor and site information.
  16. Rotation Schedule Enrolment Report By Learner
    A comprehensive report containing the rotation schedules for learners. Includes preceptor and site information (Sectioned off by learner).

Return to Article Content Section Image Beveled v1